What is HRMS?
A HRMS (Human Resource Management System) is a combination of systems and processes that connect human resource management and information technology through HR software. A HRMS may help to revolutionize a workplace. The automation of repetitive and time consuming tasks associated with human resources management frees up some of the companies most valuable employees and allows the focus to shift to culture, retention, and other highly impactful areas.
Required Functional System for HRMS
The function of the human resources department involves tracking employee histories, skills, abilities, salaries, and accomplishments. Replacing certain processes with various levels of HRMS systems can distribute information management responsibilities so that the bulk of information gathering is not delegated strictly to HR. By allowing employees to update personal information and perform other tasks, information is kept more accurate and HR professionals are not bogged down.
Each module performs a separate function within the HRMS that helps with information gathering or tracking.
An intelligent dashboard with necessary quick links and overview of the complete system.
Apply / Approve leaves. Check leave balance against leave categories. Smart leave filters.
Use Time In / Time Out buttons to mark attendance. Or bulk upload attendance of employees instantly using CSV file.
Apply / Approve expense reports. View expense receipts. Pay manually or automate by integrating with Payroll.
Employees can update their daily tasks created for them by admin. View number of hours spent in each task.
Create trainings, define trainer. Employees can view training calendar and nominate self for training.
Add assets, bulk upload using CSV, assign to employees, define expected return date, release to pool.
Apply for Internal Jobs
Employee can view internal jobs posted by company admin, apply for them.
Employee can view his compensation details, view all payslips and download them as and when required.
It defines he holidays period
Employees can keep their personal details like address, phone numbers updated.
Company Specific Details
Employees can view their company specific details like department, designation, reporting manager.
Maintain all necessary details related to employee's qualifications, year of passing, degree, etc.
Maintain information of all past employers, overall experiences, CTC and designation.
Maintain details of all dependents in the family, their contact numbers and occupation.
Documents / Photos
Employees can submit all requisite documents and also download those pushed by their admins.
Employees can keep their bank account details updated, so that salary is transferred in the right account.
Employees can keep track of everything going on in their HR system along with time for each process.
Assign Managers, Permissions
Assign managers to employees responsible for approving/ rejecting leaves/ expenses of employees.
Employee / candidate screening
Action | Name | Background Check Status | Job Title | Email | Employee Status
Define Payroll Components
Admins can configure Earning/ Deduction components according to rules applicable in their company.
Define Pay Structures
Admins can easily create Pay Structures using earning/ deduction components, taxes and save them for reuse.
Admin can define various tax components according to the requirements of the company.
Diff currency can be used.
Assign Pay Structures
Group employees with common pay components to same Pay Structure. Assign default component values.
Comprehensive Payroll Reports
View overall salary paid in company for a month, various earning/ deduction details.
Full & Final Settlement
Process Full and Final settlement for employees who have raised resignation request.
Salary Statement for Bank
Salary report for bank with details of each employees net salary and bank account details is created automatically.
Auto mail payslips
Pay slips are automatically mailed to employees' official email once payroll is processed.
Quickly make employees' appraisals by defining new Pay Structure / Reporting Manager / Designation for them.
Create Job Posting
Post job vacancies in your organization, describe available positions, qualifications/skills/experience etc.
Assign Online Test
Create online tests, associate these them to necessary job postings. Give weight-age to the tests.
Applicant Self Services
Applicants can view job vacancies and apply for them. Go for the online tests and submit answers.
Receive and manage applicant resumes instantly, check their test scores and save them in the database.
Auto Interview Mails
Recruiters can create, edit, schedule interviews. These schedules are mailed automatically to applicants.
Recruiters can label resumes as Shortlisted/ Rejected/ Approved/ On Hold etc and use them for tracking later.
Employee Directory / Search
Employees can search other employees in organization and view their complete profile.
View all employees in the company, their departments, designations in hierarchical order.
View list of all holidays and training calendars declared for the year by the company.
Forms / Policies
Employees in the company have the option of viewing / downloading the forms / policies of the company.
News / Announcements
Employees can subscribe to News/ Announcements to keep themselves updated with company activities.
Employees can view birthdays of their peers and wish them for the same.
Create Multiple Admins or Privilege access
Feature to create any number of admins with various access levels and permissions.
IP Address Restrictions
Admin cab restrict company's private HR portal from opening up from outside list of configurable IP addresses.
Permissions based Access
Multi level of authentication/ authorization checks while allowing any admin accesses.
Mass Emailing to Employees
Admins can send instant notifications / mails to employees in bulk for various departments / designations.
CSV Extraction of all Data
Admins have the authority download all company data into CSV files with just one click.
Profile of Ex Employees
Admins have the option of maintaining / deleting the profiles of employees who have left the organization.
HR provides detailed analytic reports for various modules provided in the system.
To creates a personal HR portal for each company which employees of respective company only have access to.
To allows mapping company's personal HR to any unique domain address with just few settings.
Admins can configure their HR portal as per their needs, enable/ disable modules as per convenience.
Maintenance & Support
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